As an Accounts Receivable and Invoice Specialist, you will perform all the following roles:
1. Billing and Invoicing
Collaborate with the recruitment team to gather placement details and calculate billing amounts.
Review client contracts to determine billing criteria (e.g., base salary vs. total salary, payment terms, etc.).
Create and send invoices, credit notes, and other billing documents accurately and on time.
Handle any client disagreements or disputes regarding invoice amounts professionally and efficiently.
Follow up with clients to ensure timely payment and maintain a record of outstanding invoices.
2. Contracts Management
Draft sales contracts based on client agreements, ensuring accuracy and compliance with company policies.
Maintain a repository of client contracts and update as necessary.
3. Sales Operations Support
Assist in lead generation activities, including researching potential clients on LinkedIn and other platforms.
Support the sales team with operational tasks such as maintaining databases, updating records, and preparing reports.
4. Process Improvement
Identify opportunities to streamline the billing and invoicing process for greater efficiency.
Develop and maintain best practices for invoice tracking and follow-up.
Should have good verbal and written communication skills.
Strong understanding of invoicing, billing, and contracts management principles.
Proficiency in tools like Microsoft Excel, Google Sheets, and invoicing software.
Experience or familiarity with CRM tools and database management.
Ability to handle client communication professionally.
Previous experience in billing, invoicing, or sales support roles.